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DATA PROCESSING

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*System Configuration*
1.	Does the department have IBM PCs, compatibles or clones?	Yes No
2.	Does the department have Macintosh or Apple computers?	Yes No
3.	What software does the department use for: Word processing Spreadsheets Database Accounting Other
Internally Developed Software
4.	Are there any applications that have been developed by department personnel?	Yes No
5.	Does basic documentation (program logic, database structure, macros, required input, and expected output) exist for internally developed applications?	Yes No
Purchased Software
6.	Are original copies of purchased software kept in a secure location?	Yes No
7.	Is purchased software registered in the department’s name rather than an individual’s name?	Yes No
All Software
8.	Are computer users aware of how computer viruses can be distributed?	Yes No
9.	Does the department have a policy on the installation of personal software on department computers?	Yes No
10.	Do at least two individuals know how to use each application?	Yes No
11.	Is there a single “key” person whose departure from the department could jeopardize the continued use of an application?	Yes No
12.	Would accidental or intentional changes to the application program code be detected?	Yes No
Backup and Recovery Plans
13.	Are backup files created at appropriate time intervals so that damaged or lost files can be easily reconstructed?	Yes No
14.	Where are computer backups physically stored?
15.	Are system templates backed up periodically as well as data files?	Yes No
16.	Are the backup files secured from accidental or intentional damage and/or unauthorized examination?	Yes No
17.	If the department has a “key” computer and/or computer system, have contingency plans been made for emergency situations including hard disk “crashes” and central processing unit (CPU) failures?	Yes No
Sensitive Data
18.	Are disks containing confidential files kept in a locked cabinet?	Yes No
19.	If confidential files (personnel files, confidential correspondence, student records, etc.) are maintained on a hard disk, is access to the computer restricted:
	a. to authorized personnel?	Yes No
	b. by security software?	Yes No
	c. by physical barriers?	Yes No
20.	If confidential files are maintained on a network server:
	a. is access restricted by passwords?	Yes No
	b. is the network accessible via modems from “outside” computers?	Yes No
21.	Does the department have password management guidelines?	Yes No
Physical Security
22.	Have equipment loan forms been completed for all computers taken off campus?	Yes No
23.	Are department computers adequately secured from theft?	Yes No
24.	Are administrative offices, faculty offices, and research and teaching labs locked during lunch hours or when unattended?	Yes No
24.

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