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System Configuration

1.

Does the department have IBM PCs, compatibles or clones?

 

Yes   No

2.

Does the department have Macintosh or Apple computers?

 

Yes   No

3.

What software does the department use for:

 

Word processing

 

Spreadsheets

Database

 

Accounting

 

Other


Internally Developed Software

4.

Are there any applications that have been developed by department personnel?

 

Yes   No

5.

Does basic documentation (program logic, database structure, macros, required input, and expected output) exist for internally developed applications?

 

Yes   No


Purchased Software

6.

Are original copies of purchased software kept in a secure location?

 

Yes   No

7.

Is purchased software registered in the department’s name rather than an individual’s name?

Yes   No


All Software

8.

Are computer users aware of how computer viruses can be distributed?

 

Yes   No

9.

Does the department have a policy on the installation of personal software on department computers?

 

Yes   No

10.

Do at least two individuals know how to use each application?

 

Yes   No

11.

Is there a single “key” person whose departure from the department could jeopardize the continued use of an application?

 

Yes   No

12.

Would accidental or intentional changes to the application program code be detected?

Yes   No


Backup and Recovery Plans

13.

Are backup files created at appropriate time intervals so that damaged or lost files can be easily reconstructed?

 

Yes   No

14.

Where are computer backups physically stored?

 

15.

Are system templates backed up periodically as well as data files?

 

Yes   No

16.

Are the backup files secured from accidental or intentional damage and/or unauthorized examination?

 

Yes   No

17.

If the department has a “key” computer and/or computer system, have contingency plans been made for emergency situations including hard disk “crashes” and central processing unit (CPU) failures?

Yes   No


Sensitive Data

18.

Are disks containing confidential files kept in a locked cabinet?

 

Yes   No

19.

If confidential files (personnel files, confidential correspondence, student records, etc.) are maintained on a hard disk, is access to the computer restricted:

a. to authorized personnel?

Yes   No

b. by security software?

Yes   No

c. by physical barriers?

 

Yes   No

20.

If confidential files are maintained on a network server:

a. is access restricted by passwords?

Yes   No

b. is the network accessible via modems from “outside” computers?

 

Yes   No

21.

Does the department have password management guidelines?

Yes   No


Physical Security

22.

Have equipment loan forms been completed for all computers taken off campus?

Yes   No

23.

Are department computers adequately secured from theft?

Yes   No

24.

Are administrative offices, faculty offices, and research and teaching labs locked during lunch hours or when unattended?

 

 

Yes   No

 

 

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