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Self Assessment

EQUIPMENT INVENTORY

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1.

Are there formal written procedures within the department for maintaining the physical inventory?

 

Yes   No

2.

Does the department’s organizational structure identify the responsibilities of purchasing, receiving, recording, approving and maintaining the inventory?

 

Yes   No

3.

Is someone assigned custodial responsibility by location for all assets?

 

Yes   No

4.

Is access to the fixed asset records limited to authorized individuals?

 

Yes   No

5.

Are fixed assets tagged when received?

 

Yes   No

6.

Is the Property Control Department notified when:

a. assets are received?

Yes   No

b. assets are donated?

Yes   No

c. asset locations are changed?

Yes   No

d. assets are transferred for surplus?

Yes   No

e. assets are stolen or vandalized?

 

Yes   No

7.

Does the department maintain “shadow” inventory records? If so, does the department periodically reconcile these records to the official UNLV records? (NOTE: “Shadow” records are not an acceptable alternative to the official records. The official UNLV records must be accurate).

 

Yes   No

8.

Is a physical inventory taken at least annually?

 

Yes   No

9.

Are missing items investigated and reasons for them documented?

 

Yes   No

10.

Is there adequate physical security surrounding the fixed asset items?

 

Yes   No

11.

Is documentation supporting the off-campus use of equipment prepared and approved prior to the equipment being taken off-campus?

 

 

 

Yes   No

 

 

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