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Self Assessment

FEDERAL GRANTS AND CONTRACTS

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1.

Have the persons responsible for administering federal grants and contracts participated in training?

 

Yes   No

2.

Are there any costs allocated among separate grants and/or contracts?

 

Yes   No

3.

Are all costs charged to federally funded projects reviewed for allowability, allocability, and reasonableness?

 

Yes   No

4.

Is any departmental staff time directly charged to federal awards?

 

Yes   No

5.

Are there any procedures in place for recording costs to these awards?

 

Yes   No

6.

Are any employee salaries directly charged to more than one project in the same period?

 

Yes   No

7.

Are any immediate family members of department faculty or staff employed on sponsored programs?

 

Yes   No

8.

Is there a method of accounting for time worked on a project?

 

Yes   No

9.

Are all expenditures requiring advance sponsor approval properly approved, and are the approvals documented?

 

Yes   No

10.

Is there a monthly system in place for a monthly reconciliation of the department’s records of contract and grant expenditures with Advantage records?

 

Yes   No

11.

Do principal investigators and department heads regularly receive and review reports of the financial activity and status in their grant and contract accounts?

 

Yes   No

12.

Are there procedures in place to ensure that all technical and progress reports are prepared by employees directly involved with the grant program of contract and submitted to the sponsor in accordance with the terms of the contract?

 

Yes   No

13.

Is there a method to distribute telephone expenses to awards?

 

Yes   No

14.

Does the department transfer costs between projects?

 

Yes   No

15.

Are all cost transfers approved by the PI or department head?

 

Yes   No

16.

Are all cost transfers supported by a full explanation detailing the reason for the transfer?

 

Yes   No

17.

Does the department incur and pre-award costs?

 

Yes   No

18.

Are pre-award costs charged to non-federal overruns on projects?

 

Yes   No

19.

Has the department experienced any cost overruns on projects?

 

Yes   No

20.

What fund source was used to cover the cost overrun?

 

21.

Does the PI and/or assigned staff member review the Advantage records monthly, and upon expiration of the grant or contract, make adjustments as may be necessary to assure that Advantage is cleared of any expenses not applicable to the award?

 

Yes   No

22.

Does the department have a records retention requirement to supplement State requirements?

 

Yes   No

23.

What methods are used to ensure that budgets are not exceeded?

 

 

 

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