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Self Assessment

PERSONNEL AND PAYROLL

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General

1.

Are there current, written job descriptions for each staff employee? Are performance standards established for staff positions?

 

Yes   No

2.

Are staff employees periodically evaluated by managers/supervisors in accordance with NSHE policies?

 

Yes   No

3.

Are managers and employees held accountable for satisfactory completion of performance elements?

 

Yes   No

4.

Do all supervisors and managers have at least a working knowledge of the University’s personnel policies and procedures?

 

Yes   No

5.

Is department management actively supportive of staff participation in training and development activities?

 

Yes   No

6.

Have desk procedures been developed and are they available to the staff?

 

Yes   No

7.

Are staff provided an appropriate level of supervision?

 

Yes   No

8.

Does the department have a training program for new employees?

 

Yes   No

9.

Have supervisors participated in supervisor training classes or workshops?

 

Yes   No

10.

Are staff provided timely and constructive feedback on performance problems?

 

Yes   No

11.

Does the department have procedures in place to compare payroll expenses to budgeted amounts?

 

Yes   No

12.

Have any employees (faculty or staff) been paid for performing services outside of their employment at UNLV? If so, have the appropriate forms (Extra-contractual pay and/or Notification of Private Professional Work) been completed and placed in the employees’ files?

Yes   No


Employment Documents

13.

Is an employment document present for each employee?

 

Yes   No

14.

Are employment documents completely filled out, including all necessary signatures?

 

Yes   No

15.

Are the start and end dates of employment proper for the type of contract?

 

Yes   No

16.

Are complete supporting documents submitted with each edoc?

Yes   No


Leave Records

17.

Are leave forms used to record and document approval of all absences, with and without pay?

 

Yes   No

18.

Is overtime and/or compensatory time approved in advance in writing?

 

Yes   No

19.

Is compensatory time taken prior to the usage of annual leave?

 

Yes   No

20.

Does the leave custodian have custody of his or her own leave records?

Yes   No


Student/Hourly Timesheets

21.

Are student timesheets signed by both the student and a supervisor?

 

Yes   No

22.

Do the timesheets record actual start and end times for work as opposed to recording just the number of hours worked during a day?

 

Yes   No

23.

Does a student work over eight hours in a single day? If so, was the student paid overtime for that time? NOTE: Students who get paid more than 1.5 times minimum wage are exempt from this requirement.

 

Yes   No

24.

Did a student work over 40 hours in a week? If so, was overtime paid?

 

Yes   No

25.

Did a student work over 20 hours in a week during the school year (does not apply during school breaks). This endangers the student status of the employee.

 

Yes   No

26.

Does any student work for more than one department? If so, how do the two departments coordinate hours worked?

 

Yes   No

27.

Is a timesheet available for each entry on the payroll submission form? Is information entered on the payroll submission form for each timesheet?

 

Yes   No

28.

Do the payroll submission forms match the times listed on the timesheet?

 

Yes   No

29.

Is timesheet information posted on the payroll submission form for the same period as the timesheet?

 

Yes   No

30.

Are students working during scheduled class times? Are the reasons for working during scheduled class times documented on the student’s timesheets?

 

Yes   No

31.

Are payroll checks kept in locked storage and secured against theft?

 

Yes   No

32.

Are unclaimed payroll checks returned to the Payroll Office if they are not issued within a reasonable time?

 

 

 

Yes   No

 

 

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